A daily check is not a tick-box exercise. The driver needs a repeatable way to inspect the vehicle, report defects in writing and prevent an unsafe vehicle from entering service.
Start before the journey
The check should be completed before the vehicle is used. A digital workflow can identify the driver, vehicle, time and check context while still requiring the driver to inspect the asset properly.
- Confirm the correct registration and trailer.
- Check inside and outside items relevant to the vehicle.
- Record nil defects as well as problems.
- Require a clear driver declaration.
Evidence that supports the record
Four-side photographs provide useful context but do not replace the physical inspection. When a defect is found, add a close photograph and a precise description of its position and condition.
Close the loop
A reported defect needs an owner, a safety decision and a traceable repair or recheck. If the vehicle is not safe, it should become unavailable until an authorised roadworthy decision is recorded.